Privacy Policy

Effective March 15, 2026

Introduction

Med-Vision LLC ("we," "us," or "our") is committed to protecting the personal information of our website visitors, clients, and prospective clients. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website at med-vision.com or engage with our consulting services.

Information We Collect

We may collect the following types of information:

  • Contact form submissions - name, email address, phone number, company name, and employee count
  • Lead magnet downloads - email address and company name when you request resources such as our ASO Contract Guide
  • Website analytics - cookies, IP address, browser type, pages visited, and other standard usage data
  • Client engagement data - in the course of consulting engagements, we may receive employer health plan data, claims data, and related analytics data as provided by clients under separate Business Associate Agreements

How We Use Your Information

We use the information we collect to:

  • Respond to your inquiries and contact form submissions
  • Deliver healthcare consulting services to our clients
  • Send requested resources, such as the ASO Contract Guide
  • Improve our website content and user experience
  • Comply with legal obligations and regulatory requirements

We do not sell or rent your personal information to third parties.

Protected Health Information (PHI)

In our role as a healthcare consultant, Med-Vision LLC may receive and analyze Protected Health Information as defined by the Health Insurance Portability and Accountability Act (HIPAA). All PHI is handled in strict accordance with applicable Business Associate Agreements and HIPAA regulations.

PHI is used solely for the purpose of delivering contracted consulting services to our clients. We maintain administrative, physical, and technical safeguards to protect PHI in compliance with HIPAA requirements.

Data Security

We implement reasonable security measures to protect your personal information, including SSL/TLS encryption for data in transit, access controls to limit data access to authorized personnel, and secure data handling practices throughout our organization.

While no method of transmission over the internet or electronic storage is 100% secure, we take reasonable measures to protect your information from unauthorized access, alteration, disclosure, or destruction.

Cookies

Our website uses cookies to enhance functionality and analyze site usage. Cookies are small text files stored on your device that help us understand how visitors interact with our site.

We may use Google Analytics to collect anonymized usage data. You can control or disable cookies through your browser settings. Disabling cookies may affect certain features of our website.

Third-Party Services

We may use the following third-party services in connection with our website:

  • Cloudflare - content delivery and website security
  • Google Analytics - anonymized website usage analytics

We do not share your personal information with third parties for their marketing purposes.

Data Retention

Contact form data and lead information are retained as long as necessary to fulfill the purposes for which they were collected, including to satisfy business and legal requirements.

Client engagement data is retained in accordance with contractual obligations, applicable regulations, and our internal data retention policies.

Your Rights

You may request access to, correction of, or deletion of your personal information by contacting us using the information provided below. We will respond to your request within a reasonable timeframe.

Florida residents may have additional rights under applicable state privacy laws. If you are a Florida resident and wish to exercise any such rights, please contact us directly.

Changes to This Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or applicable laws. Any updates will be posted on this page with a revised effective date. We encourage you to review this policy periodically.

Contact Us

If you have questions about this Privacy Policy or our data practices, please contact us: